Intranet can be anything that you want it to be: a safe to hold your policies and procedures or a bulletin board to showcase the staff of the month. It can be a high tech, all inclusive wonder that changes an overwhelmed company in to a well oiled machine. As awesome as intranet can be, it can quickly transform into a beast if certain features aren’t in place. Here’s what you should know:
Access to share documents
This is actually a no brainer. If your intranet does not let your employee’s access records then, it is definitely not your intranet. In fact, sharing documents is the universal function that all leading companies make use of with the help of intranet software. These shared documents are saved in a file format. Most times, intranet permits links to websites outside. The web comprises a plethora of valuable business tools and the intranet makes them easily available. This helps an employee save a lot of time as info and links like travel reservation websites, shipping vendors, phone directories are just a click away.
This software is protected by passwords. Human resources records, corporate communication and other data should be secured well. A very strict security policy must be set keeping in mind that current and former employees are possible trespassers. Sophisticated intranet software will allow for various levels of accessibility. Top level executives may have elite access whereas many other employees are excluded from seeing confidential HR information and accounting data. Though, mid level managers might need accessibility to department levels HR records and accounting. Controlled access makes intranet quite flexible and widens its usage range. For instance, the interface is usually customized for the user and various other components contain relevant information.
No one stores the toner next to janitorial supplies; imagine the confusion it would create. Your intranet must be organized in precise and logical manner. If you intend to do this efficiently then you’ll need to manage how the intranet is classified. Search for intranet solutions that permit you to configure and classify information easily. Once you are able to do this, it will let you navigate through the sea of data in a comfortable hierarchical manner. This sort of organization lets establish accurate security parameters.
Scheduler and event calendar
A centralized event calendar as well as scheduling system makes sure that all important events are in sync and their respective participants are constantly updated. It enables events and meeting to be planned from various hierarchical levels. Additionally, if intranet is set-up with perfect control access, it is possible to provide flexibility to the individuals to schedule various tasks and meetings. Message boards serve as a great discussion place to record and revisit the proceeding s of the meeting. The meeting board is a non-intrusive forum that promotes sharing ideas and reduces the chance of missing out on any crucial information.
Role base intranets, topical intranets, organizational intranets and conversational intranets, the options you are presented with can get confusing, but it is crucial that you have your requirements clear and make the right choice for your organization.