How to find the best HR Software for your business?
Human Resource is not an exercise you do in necessity. It is a parallel system that runs your business and keeps it afloat with unsurmountable values. Ask any HR executive or manager about issues that they want to resolve and most of them will count Motivation, Training, Communication, Work-life balance and Communication as the real reasons behind good employees moving on. That’s why Rob Silzer believed,
“Financial Resources may be the lifeblood of a company, but Human Resources are the Brains”.
Brain drain is a real issue in the corporate world. Modern businesses have the intention to stem the flow of high attrition among employees but fail miserably in the absence of real analytical data. This is where a comprehensive Human Resources Management System makes a difference.
It can provide vital insights by analyzing hr data collected over a time period for the employee evaluation and activities that can be easily missed in an oversight. However, most modern businesses lack both the understanding and know-how on how to find the best HR software for small business to suit their needs. Read the post below to understand the features, modules, types of HRM systems, advantages and future of HRMS.
What is HR Management Software and why businesses need it?
Every business small businesses and large enterprises has an HR department that works a little differently than the other ones. Therefore, every HRM Software is designed keeping in mind the needs of employees, management and business processes. But, at its core are the essentials like boosting employee satisfaction, productivity and efficiency of the entire organization.
HR Management Software is a culmination of combined systems and processes that help stakeholders to easily manage resources digitally. It involves administration, managing and storing employee data, onboarding, recruitment of personnel, attendance and leave records, payroll and many other such functions where human capital management is required.
Why Businesses need HRM Software?
Businesses are facing existential challenges related to human capital and skills. Staving off competitors from poaching top talent remains a big challenge along with management of employees. Lately, most organizations have realized that the best way to keep their flock together is by keeping them trained, well informed, occupied, and operational to instill a sense of collaboration among each other.
Money is not the prime motivator for most people moving on, it’s the working environment, culture, and work-life balance. So, businesses have taken these challenges head-on to design and develop an HR system that can combine various business applications into a single human resource management suite to mitigate challenges like:
The world is full of HR portals that can perform verities of tasks from managing employees and their attendance to paying salaries and disbursements. Some solutions are good at managing databases and some at analyzing that data but most lack the comprehensiveness that includes core HR functions and other ERP applications.
While these solutions are flexible and help manage HR administration tasks, modern HRMS allow the addition of other modules like Shift management and Self-serve options to effectively manage employees. An HRM Solution can also be called as:
Depending on business requirements, an HR Management Software can be customized and utilized differently.
On-Premise HR Management Software:
If an HR Solution is installed on servers or individual computers that are operated via company network within the organization is called On-Premise HR Management Software. It can only be accessed via the company network or from the computers it has been installed on. It is both secure and lower in costs compared to Cloud-based HRMS. However, it is very inconvenient to users as its difficult for them to access and update information.
Cloud-Based HR Software:
Most HR applications used in businesses are cloud-based. They can be accessed via devices, mobiles and any computer within or outside the network (with permission) by entering correct login credentials. With this, employees can access, edit and manage their profiles, leaves and other personal information on-the-go easily.
Which are the top features of best HR Management System?
Most HRM systems are equipped with certain basic feature sets like employee profiles, attendance management, leave module, and other such functionalities. However, these functionalities are basic and need to be upgraded periodically. Some HR Management Systems allow Plug and Play modules to get attached to them. They tend to be comprehensive, better managed and allow for greater control over information flow. Please see the table below that has listed most modules that are included in complete human resources management solution along with their features.
Business critical solutions like HR Management system are developed to improve the efficiency of HR teams and administration departments. They are built to handle complex tasks and minimize human errors. It can also alleviate HR managers from tedious tasks of record retrieval and analysis during an employee’s work life cycle in an organization. Simplifying the entire HR life-cycle is the goal of every HRIS that help create an agile and autonomous work-force. Let’s look at the main reasons to create a custom HR Management Software.
Complete User Management: Creating user profiles, identifying their roles and providing manager roles within the system for them to control access of their peers and assign tasks require a sophisticated HRMS. It needs to have profile management features to control groups of employees depending upon their roles, designation, and departments.
Rapid Process Automation: Processes like onboarding, record retrievals, appraisals and many other such tasks should be automated. A good HR management solution accelerates it by manifold. It has the mapped processes that need to get free from human intervention and inputs.
Digital Transformation: Providing a great digital experience to users is the top-most priority of every enterprise. It needs to integrate with bio-metric, RFID and many other legacy applications and 3rd party software that require customization at different levels. Modern businesses require HR systems that create a paperless environment for every operation and task assigned to users, managers, partners and other stakeholders.
Greater Collaboration and Communication: Ensuring that all the stakeholder’s handout on a singular platform is the goal of every business. An HRM Software fulfills these criteria by creating an integrated platform that connects all the team members of various departments to discuss their ideas.
Simpler Document Management: Managing private, appraisal, relieving, offer and many other human resources (HR) Software and benefits administration related employee documents is a herculean task. It helps employees to manage, store and amend their documents from a central repository.
Uniform Policy Implementation: Applying policy and updating employees of the key changes in it is imperative for the HR teams. It allows for uniform policy implementation and takes consent of each employee in a report that is presented to the HR department.
Which Modules must be included in an HRM Software?
Advance HMS solutions offer plug and play modules that can be customized, added and removed as per business requirements. This is a boon for businesses like BPO, Manufacturing, Pharma and real estate that has high churn among their employees and work on projects. A business should know in advance which modules are available for them to integrate with their HRMS or the ones that can be built for them. Here are some of the top modules that can be integrated within an HRM Software.
Mobile Application: Meeting enterprise mobility goals is essential for businesses and an HRMS should be an extension of this. A good mobile application that seamlessly syncs with the software should be available for all the stakeholders internal and external. Moreover, the software should be able to fit every screen size of computer, tablet or phablets to ease accessibility.
Document Management: A centralized DMS is a must for an HRMS. It allows employees, managers and HR team members to scan and store documents in a central repository to be accessed from anywhere at any time. Advantages of partner portals allow further collaboration on important documents.
Onboarding: Getting new joiners, interns and other staff is a challenging task. Employees need to enter their details in the HRM System, upload their documents, bank details and many other such information to begin their work within an organization. The HRM System should make this process smoother and simpler for them to feel welcomed.
Time and Attendance Management: Managing shifts within a manufacturing facility, BPO, and other industries require operational excellence. Adding the complication is managing attendance, time off requests of each employee and contractor. Employees should be able to amend their own timing and view their attendance records easily.
Workforce Management: An HRMS should have the provision of WFM. Employees are supposed to come during their allotted times at their workstations however human errors and last-minute exigencies are inevitable. The HRMS must be able to define time and allow access to systems and premises based on the shifts scheduled by the operation managers.
Performance Management: Employees should be able to set their goals, KPIs and KRAs easily and track them using the completion levels. They should also be allowed to rate their own performance reviews and their peers with synchronized feedback mechanisms. It makes the appraisals cycle work smoothly and tend to fasten the whole exercise.
Training and eLearning: Learning and development are an essential part of every employee’s career. HRMS must support eLearning for all the stakeholders with an integrated learning experience along with provisioning a wider content distribution. It should maximize information sharing through training videos, wikis, blogs, tutorials and many other such training and learning initiatives on LMS Portals.
Talent Management: Not every position is filled immediately or closed every time. Moreover, job descriptions need to be amended by the recruitment team, managers and the department for which the vacancy is posted via applicant tracking system. A centralized talent management module allows the HR team to dive into this repository and contact the people matching the skills mentioned in the JD. This comes in handy in the large enterprises.
360-degree Recruitment: A recruitment module is a must in every organization. It allows HR and recruiters to screen candidate profiles from the resumes they have received. Also, it allows continued communication with the selected candidates and stores their details within the system that ensures a smooth onboarding.
HR Administration: Tracking assets, requests, communicate with partners and many other routine admin tasks should be handled easily by HRM Solutions. It should provision acceptance of expenditure requests, Leave and Travel allowances and may other reimbursement requests seamlessly.
HR Reports and Analytics: A centralized HR system has advance reports with great filters that clearly show the accurate picture of the organization’s human resources. Moreover, analytics with graphs and other information allow management to take timely strategic decisions.
Payroll and Tax Management: A single platform that automates salary disbursements based on roles and grades. HR managers can easily process reimbursements, generate, and manage payroll reports and apply statutory taxes from integrated HR Software solutions.
What are the advantages of developing a complete HRMS?
HRM Automation for better management of Workforce, Optimization of Payment Cycles and day-to-day HR Processes is made easier with our comprehensive HR Solution. Our HR Software transforms the whole Human Resource department into an agile team with interactive Plug and Play modules that boost efficiency and productivity.
Seamless Digital Experience
What’s the future of HRMS?
The future is fueled by Technologies, literally. An average life span of a mobile phone is roughly 2 years now, compared to 3 earlier. Moreover, the introduction of the wearable device like smartwatches, fitness bands and even TV sets allowing installation of applications, an evolving HRMS will have to adapt to provide immaculate digital experiences. They will have to invest in newer technologies to stay competitive. To ensure that HR Management Systems relevant, they will need to include modules that have:
Wearable Device Integrations
Sensors and Beacons
Chatbots and many other things.
Smart HRMS for Smarter Workforce:
Businesses are changing and so are the employee habits. People these days tend to work different hours than 9 to 5 jobs. Moreover, greater emphasis is put on freelance and contractual workers that work remotely either from homes or via client locations. Therefore, modern HRMS will have to come up with solutions that mitigate these challenges with ease.
Business owners tend to look for software solutions that make their business more productive and beneficial by providing greater employee benefits. A Human Resources Management Software helps them optimize their efficiencies with employee engagement, training, learning, and payment management by automating workflow and operation processes. An integrated solution that has HRMS, LMS, KMS, Intranet portal, and Payroll at its core will be able to leverage greater employee engagement.
Are you looking for an omnichannel Complete HR Management System for your business?
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